Posts Tagged ‘outlook mail’

I currently have Microsoft Outlook Express set up on my laptop, but I was wondering how do I change the E-Mail address?

Answer:
Have the detailed information for changing outlook express e-mail address. http://support.microsoft.com/kb/259317 http://support.microsoft.com/kb/171163/ http://www.microsoft.com/windows/ie/ie6/using/howto/oe/setup.mspx

Do you sometimes receive email messages that contain more than one attachment? If so, you probably saved them one at a time, which works well enough. But if you receive a lot of messages with multiple attachments, or occasional messages with lots of attachments, I’m pleased to tell you that there’s a way to download and save multiple attachments at the same time. It’s actually easy to do, but the process differs slightly depending on whether you are using Outlook 2003 or Outlook 2007. What follows are the steps for each version of Outlook. To minimize the chance for confusion, there are separate instruction sets for each version of Outlook.

Saving More than One Mail Attachment at Once in Outlook 2003

These are the steps to follow when you want to save more than one mail attachment at a time when you’re using Outlook 2003.

1. Select and open the message containing the attachments you want to save.
2. Next, click File. In the menu that appears, click Save Attachments.
3. When the Save All Attachments dialog box appears, find the Attachments list, one or more attachments that you want to save, then click OK.
4. A standard file save dialog box appears. Navigate to the folder where you want to save the attachments. Click click OK to save them.

Saving More than One Mail Attachment at a Time in Outlook 2007

Follow this procedure to save more than one mail attachment at a time when working with Outlook 2007.

1. Select and open the message that contains the attachments.
2. Click Other Actions, then Save Attachments in the Actions panel of the Ribbon.
3. When the Save All Attachments dialog box appears, find the Attachments list, one or more attachments that you want to save, then click OK.
4. A standard file save dialog box appears. Navigate to the folder that you want to save the attachments in and click OK to save them.

    

That’s all there is to it. Once you complete all 4 steps of the procedure, the attachments are safely saved in the folder you chose. I hope that you’ll find these procedures to be useful in your daily interactions with Outlook. And just so you know, there are many more cool and useful tips where these came from.

The Living With Outlook website includes an illustrated version of these multiple mail attachment instructions, along with quite literally hundreds more tips and tricks for making your days with Outlook faster, easier, and more fun. Please come and check out the site. Here’s a good starting page for someone dealing with lots of email: http://www.living-with-outlook.com/outlook-mail-tips.html

Many people today have multiple email accounts. There are lots of good reasons for this, but it can also be a pain because you need to access and manage each email account in a separate place. However, if you’re willing to learn a few simple procedures, you can convince Outlook 2007 to manage all your email accounts together. Doing this will surely save you time and hassles. Here’s how you do that.

When you Receive Messages from Multiple Accounts

Let’s start by talking about how Outlook receives and manages messages from more than one account at a time. Outlook automatically checks each email account (the settings in your Send/Receive groups determine when). Messages from most types of email accounts end up in the Inbox, while messages from HTTP mail accounts, like Hotmail, end up in their own collection of mail folders.

So how do you know which messages are associated with which accounts? It turns out that’s easy. The Hotmail messages end up in their own folders. For other types of accounts, if you can’t tell simple by looking, you can look at the message’s To: field. The email address the sender addressed it to appears here.

Sometimes, however, you’ll see a nickname instead of the actual email address in the To: field. If this doesn’t make it clear which account the message was sent to, you can follow these steps to tell for sure:

1. Right-click the nickname.
2. In the shortcut menu that appears, click Outlook Properties.
3. In the dialog box that appears, look on the E-mail Addresses tabbed page to see which address the message was sent to.

Sending Messages from Multiple Accounts

When you are sending messages, you’re in control of which account Outlook uses. Outlook always has a default account for sending messages (usually the first account you set up), but it is easy to tell Outlook to use a different account. Here’s how it works:

• When you create a new message, Outlook assumes you’ll want to use the default account to send it unless you specific a different account.
• If you are replying to a message, Outlook will default to replying using the same account the message came in on. That is, if someone sent a message to your account named xyz@mymailserver.com, and you clicked Reply or Reply to All, Outlook will default to using the xyz@mymailserver.com account. That said, you can always tell Outlook to use a different account.
• If you’re forwarding a message, Outlook will assume you want to reply with the same account as the original message.

This is all well and good, but what if you don’t want to use the account Outlook wants you to? How do you tell Outlook to use a different account? That’s easy.

You tell Outlook which email account to use when the message window is open. When you have multiple accounts set up, you will see an Account button below the Send button. Click the Account button, and Outlook will display a menu listing all your e-mail accounts. Simple select the account you want Outlook to use for sending this message.

Changing the Default Account

You may sometimes decide that you want Outlook to use a different email account as your default. If you want to change the default, follow these steps:

1. In the Outlook main menu, click Tools > Account Settings. This opens the Account Settings dialog box.
2. On the E-mail tabbed page of the Account Settings dialog box, you should find the box containing a list of email accounts. Click the account you want to assign as the new default account.
3. Once you’ve selected the new default account, look above the account list, find and click Set as Default. The Set as Default option remains dim until you have selected a new account to use as the default.
4. The new default option moves to the top of the list.
5. Click Close to put the change into effect.

With this information, you are ready to manage your multiple email accounts.

Learning how to use & manage desktop alerts is just one of the things covered in the third lesson of the 6-week online course, Introduction to Outlook 2007. If strengthening your Outlook 2007 skills in this time of uncertain job prospects makes sense to you, and you like the idea of a structured class with the ability to interact with your instructor, I suggest you visit http://IntroToOutlook2007.info to learn more.

If you spend a lot of your day sending and receiving mail with Outlook 2007, you will find yourself switching back and forth between the keyboard and the mouse constantly. This is clumsy, because it causes you to take your hand off the keyboard, mouse around a bit, do some clicking, then put your hand back on the keyboard and resume typing. You would be much faster and more efficient if you didn’t have to do all that switching between mouse and keyboard. With keyboard shortcuts, you can eliminate much of that mousing around, and get your work done faster. Learning the keyboard shortcuts for a few of the commands you rely on most will definitely make your work in Outlook faster and easier.

If you have previous experience with Outlook, you may already know about the old style keyboard shortcuts. But when Microsoft introduced Outlook 2007, they added the Ribbon, which led to many new keyboard shortcuts. You can take advantage of the new shortcuts are available when the Ribbon is visible. To start entering a new style shortcut, you press and release the Alt key.

From there, what you press next depends on where you are in Outlook. The length of a new-style keyboard shortcut varies, depending on how many levels down in the Ribbon the command appears, so you may have to press three or four keys to complete a command. Even so, this is a far more efficient way of getting things done than clicking your way through multiple levels of the Ribbon until you reach the command you want.

Here are a few of the shortcuts that apply when you are editing messages:

• ALT, H, U – Open the Bullet Library to turn the selected paragraphs into a bullet list
• ALT, H, A, I – Increase the level of indentation of the selected paragraph
• ALT, O, Q – Change the zoom level for the text in the editing area

As you can see, there’s a huge variety of keyboard shortcuts available to simplify your life when dealing with Outlook mail. It will definitely be worth your time to memorize a few of the more important shortcuts that you’ll use frequently. The amount of savings may not appear to be great, but multiply the savings by the number of times you repeat the same commands, and it could add up to some real benefits. The benefits are clear. Now all you need is a good resource to show you the best keyboard shortcuts available.

The Living With Outlook website contains a wide selection of the top Outlook keyboard shortcuts. To learn the top Outlook mail shortcuts, including a cool procedure for sending mail without ever touching the mouse, go to http://www.living-with-outlook.com/keyboard-shortcuts.html